Executive Assistant

Responsibilities:

• Manage and maintain teammates’ calendars.
• Coordinate and schedule internal and external meetings, including video conferences and in-person meetings.
• Assist with event planning and logistics for internal and external events, such as conferences, board meetings, and social gatherings.
• Prepare and organize documents, presentations, and reports for meetings and presentations.
• Make travel arrangements, including flight bookings, hotel reservations, and ground transportation, ensuring efficient and cost-effective travel plans.
• Assist with expense management, including tracking and submitting expense reports.
• Conduct research and provide information and data analysis to support decision-making.
• Physical office management: ensure a tidy office, manage supplies, manage security, keep certifications and insurance up to date, order lunch.
• Maintain confidential and sensitive information with the utmost discretion and professionalism.

• Bachelor's degree or equivalent experience
• Based in Puerto Rico
• Proven experience as an Executive Assistant or in a similar administrative
• Excellent organizational and time-management skills, with the ability to multitask and prioritize
• Strong communication skills, both written and verbal, in English and ideally in Spanish.
• Attention to detail and a high level of accuracy.

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