Published: January 28, 2019
Under limited supervision, performs legal secretarial and office work of moderate difficulty; performs related work as assigned.
Essential Job Functions
- Formats, types, and completes letters, memoranda and various legal forms from original form, copy, rough draft, and dictating machine.
- Prepares and files pleadings/documents with the appropriate court.
- Composes letters, routine court pleadings and various legal documents for review by Chief of Staff & Deputy Chief of Staff.
- Prepares and files in final format routine pleadings and various legal documents for court filings.
- Opens and closes legal files.
- Conducts telephone conferences with clients, potential clients and answers legal questions pertaining to legal procedures.
- Provides disclosure information to attorneys.
- Processes and logs incoming documents/court pleadings. Follows up on cases to ensure movement.
- Contacts court personnel, law enforcement agencies and other agencies to assist clients and to obtain information.
- Conducts basic legal research as directed.
- Copies legal documents and miscellaneous documents.
- Mails correspondence and legal documents to appropriate parties.
- Maintains court calendar, hearing dates and files.
- Answers telephones, responds to questions, takes messages and transfers callers to appropriate parties.
- Exercises discretion in handling confidential matters.
- May supervise, train and assign work to other clerical staff.
- Knowledge of office practices and procedures.
- Fully Bilingual (English & Spanish)
- Knowledge of English & Spanish grammar, spelling, arithmetic, punctuation and grammar with emphasis on written verbal and grammar skills.
- Knowledge of legal terminology and legal forms and ability to compose pleadings.
- Knowledge of civil, family and criminal law.
- Knowledge of public relations.
- Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.
- Three years of secretarial work, two years in legal work and demonstrated ability to key in information at 70 WPM transcription should be demonstrated on a performance test.
- Bachelor's Degree